Our commercial department is fully conversant with shipping, trade nance and documentation procedures. The team follows up as per customer’s requirement which ensures dispatching documents on time and enables smooth flow of export and import formalities. We work very closely with our shipping and forwarding agents which helps us to make the right decisions and on time.
Shipping & Documentation
Shipping & Documentation Process
Pre-Shipment Process
1. Order Confirmation: Finalizing the purchase
order and terms of trade (Incoterms, payment
terms, etc.).
2. Preparation of Documentation: Drafting required
documents such as Proforma Invoice, Sales
Contract, and Letter of Credit (if
applicable).
3. Customs & Regulatory Compliance: Ensuring the
product adheres to export regulations and
obtaining necessary permits or
certifications.
4. Logistics Planning: Coordinating with shipping
and forwarding agents for vessel booking,
freight quotations, and schedule planning.
Shipment Execution
1. Packing & Labeling: Ensuring goods are packed
and labeled
according to international standards and client
specifications.
2. Customs Clearance: Preparing and submitting
required export
documents (Commercial Invoice, Packing List,
Export
Declaration, etc.) to customs authorities.
3. Freight Forwarding: Managing loading and
dispatch of goods,
and ensuring timely shipment through sea, air,
or land
freight.
4. Insurance Coverage: Securing appropriate cargo
insurance to
protect goods in transit.
Post-Shipment Process
1. Document Dispatch: Sending finalized documents
(Bill of
Lading, Certificate of Origin, Commercial
Invoice, etc.) to
the buyer or bank.
2. Payment Processing: Following up on payment
collections
through trade finance instruments such as
Letters of Credit,
or direct transfers.
3. Customer Support: Updating clients about
shipment tracking
and assisting with any post-delivery issues.
4. Record Maintenance: Storing copies of shipping
documents for
compliance and future reference.